Privacy Policy

Effective Date: 28 July 2025

Who We Are

The STEM Awards is a UK-based initiative recognising outstanding achievements in science, technology, engineering, and maths.

Contact details:
Email: info@thestemawards.com
Address: 3rd Floor, 86–90 Paul Street, London, United Kingdom, EC2A 4NE

What This Policy Covers

This Privacy Policy explains how we collect, use, and store your personal data. By submitting entries, contacting us, or using our website, you agree to the practices outlined here.

What Data We Collect

We may collect:

Full name
Email address
Phone number
Organisation or educational institution
Job role or course details
Award entry content and attachments
Any communications you send us
Technical info (e.g. browser, device, IP address)

How We Collect It

Your data may be collected when:

You submit an entry
You fill in a contact form
You sign up for updates
You communicate with us directly
You use the website (e.g. cookies and analytics)

Some of this information is collected or stored using secure third-party tools that support our award operations.

Why We Collect It

We use your data to:

Process and manage award entries
Communicate with you about submissions or updates
Share relevant news, deadlines, or promotional content (only if you’ve opted in)
Improve the website and user experience
Comply with legal or regulatory requirements

Legal Basis for Processing

We process data under the following lawful bases:

Consent (e.g. email subscriptions)
Contractual necessity (e.g. managing entries)
Legal obligation (e.g. accounting/tax compliance)
Legitimate interest (e.g. running and improving the awards)

How We Store and Protect It

Your data is stored securely and is only accessible to authorised team members and partners. All storage systems are password protected and encrypted where applicable.

We only keep data for as long as it’s needed for the original purpose (unless required by law to keep it longer).

Who We Share It With

We do not sell your data.

We may share it with trusted third-party providers who help us operate the awards (e.g. data processors, entry platforms, communication tools). All such parties are required to comply with relevant data protection laws.

Your Rights

You have the right to:

Access your data
Correct any incorrect or incomplete data
Request deletion of your data
Withdraw consent at any time
Object to processing in certain cases
Lodge a complaint with the ICO (Information Commissioner’s Office)

To exercise any of these rights, contact us at info@thestemawards.com.

Cookies and Tracking

Our site may use cookies or similar tracking tech to monitor usage and improve performance. You can manage cookie preferences through your browser settings.

Policy Updates

We may update this policy from time to time. The latest version will always be posted on this page with the effective date shown above.